Case Study
IT Relocation & Decommissioning for a Five-Floor
Public-Sector Office in Central London
A Public-Sector Organisation, Central London
A public-sector organisation needed its IT estate moved out of a five-floor office in Central London. Completed in 3 days on site, the project covered every floor. We surveyed and inventoried the building, removed or destroyed data from every data-bearing device, then uninstalled, packed, labelled and moved desk equipment, meeting-room technology and specialist AV to the new location and reinstalled it there. Redundant network and server equipment was decommissioned through our IT asset disposal process, with full certification.
- Free BusinessCollection
- Secure DataDestruction
- WEEECompliant
- ISO 9001, 14001, 27001 & 45001Certified
Project Completed
Key Results
Project Snapshot
- Sector
- Public sector
- Client
- Public-sector organisation (anonymised at the client’s request)
- Location
- Central London
- Building
- Five floors (ground to fourth) plus lower ground server room
- Completion date
- 18 October 2026
- Days on site
- 3 days
- Equipment
- Desk equipment, meeting-room AV, boardroom video wall and AV, network switching, servers, storage and UPS
- Services
- Survey and inventory, data removal and destruction, uninstallation, packing and labelling, secure transport, reinstallation at the new location, decommissioning of redundant equipment
- Data destruction
- Surface Hub data cartridges removed. Data-bearing media physically shredded to BS EN 15713
- Certificates
- 6 certificates issued
The Challenge
Scale Across Five Floors
Open-plan floors held over 1,750 monitors, around 980 keyboard and mouse sets and 208 docking stations, plus individual and dual working spaces. Every item had to be counted, removed in order and matched to the inventory.
Specialist AV That Had to Work Again
Meeting rooms used 48 Surface Hubs, some wall-mounted and some on roaming stands, plus video bars. The boardroom had a tiled video wall, ceiling microphones, speakers and video distribution kit. Each system had to be uninstalled and packed so it could be reinstalled complete.
Data on More Than Laptops
Surface Hubs, servers, storage arrays and network devices all hold data, configurations or credentials. Data had to be removed and destroyed securely, with certificates as evidence.
Live Comms Rooms
Network cabinets on every floor and a lower ground server room held a mix of current and redundant equipment. Redundant switching had to be identified and removed without disrupting what stayed in service until cutover.
Our Solution: End-to-End IT Relocation and Decommissioning
1. Survey and Inventory
Equipment recorded floor by floor and room by room, and comms equipment cabinet by cabinet, with serial numbers for AV and server room kit.
2. Data First
Surface Hub data cartridges removed. Data-bearing media physically shredded to BS EN 15713, with destruction certificates. See data destruction and hard drive shredding.
3. Uninstall, Pack and Label
Wall-mounted displays and AV uninstalled. Specialist systems, flagged in the client’s inventory, packed and labelled together so nothing was separated.
4. Secure Transport
Our own BS 7858 vetted team moved equipment in GPS-tracked vehicles.
5. Reinstallation
Equipment installed at the new location, room by room, to the inventory.
6. Decommissioning
Redundant switches, servers, storage and UPS units removed and processed for reuse or recycling. See server recycling.
7. Certification
6 certificates issued under one project reference, completed on 18 October 2026.
Equipment Handled
Desk areas across five floors; Surface Hubs and video bars from the meeting rooms. Network switches across 19 floor cabinets (58 marked redundant); server room kit covers servers, storage, firewalls, routers, tape and UPS across 10 cabinets.
Environmental Impact
- Reinstalled equipment stayed in use, avoiding new purchases.
- Redundant equipment tested and graded for reuse before recycling.
- All remaining material recycled at our Environment Agency licensed facility. Nothing sent to landfill.
Why Public-Sector Organisations Choose Computer IT Disposals
See our public sector IT disposal service. Planning an office move? Read our guide to IT relocation and decommissioning in London.